Sunday, December 11      Pool / Pre-Authorized Media Access
Monday, December 12    Pool / Pre-Authorized Media Access

NOTES:  

•   Build times begin at 8:00 AM.
•   Access hours are 8:00 AM to 4:00 PM.  Access hours are subject to change.
•   Overtime rates will be in effect Monday–Friday before 8:00 AM and after 4:30 PM, and all day Saturday and Sunday. Double time rates apply on select holidays.
   

Tuesday, December 13         7:00 AM - 7:00 PM
Wednesday, December 14    7:00 AM - 7:00 PM
Thursday, December 15        7:00 AM - 7:00 PM

Friday, December 16        All spaces must be cleared by 12:00 PM
                                         Outside carriers must be checked in by 9:00 AM

NOTES:  

•  Access hours are 8:00 AM to 4:00 PM.  Access hours are subject to change.
•  Overtime rates will be in effect Monday–Friday before 8:00 AM and after 4:30 PM, and all day Saturday and Sunday. Double time rates apply on select holidays.

Advance shipping begins Monday, November 7 at 9:00 AM and ends Monday, December 5 at 4:00 PM.

Advance shipping address:
(Your Company Name & Workspace)
U.S. - Africa Leaders’ Summit
Hargrove, LLC
1 Hargrove Drive
Dock 2
Lanham, MD  20706

Advance Warehouse Receiving Hours: Monday – Friday, 9:00 AM to 4:00 PM

NOTE: Thursday, November 24 is a holiday and the advance warehouse will be closed.

Print Advance Shipping Labels

Request a Hargrove Shipping Quote

• Shipments are to contain no items on the USSS prohibited items list.
• Material Handling is billed by the hundredweight, or per CWT, with a 2 CWT minimum.
• When computing material handling costs, remember to round up to the next hundred pounds. 
• Each delivery to the dock constitutes a shipment, and is billed accordingly.
• Shipments received without weight tickets will be weighed and charged special handling rates.
• Special handling rates also apply to shipments requiring additional or double handling, including pad-wrapped, unskidded and double-stacked shipments; side-door, constricted-space and/or ground-level unloading, and oversized crates.
• Advance shipments received after Monday, December 5 at 4:00 PM may be subject to a late-to-warehouse and/or truck-&-driver fee to move late-received materials to the event site.
• “Total” cost is an estimate.  Billing will be based upon the actual weight of each shipment.
• Any freight received at the Advance Warehouse or Direct to Show Site will be subject to 100% of Material Handling Fees outlined in this manual.

Direct shipping will begin on Sunday, December 11 at 8:00 AM.

Direct shipping address:
(Your Company Name & Workspace #)
U.S. - Africa Leaders’ Summit
c/o Hargrove
Walter E. Washington Convention Center
801 Mount Vernon Place, NW
Washington, DC 20001
 

Print Direct Shipping Labels

Request a Hargrove Shipping Quote

• Shipments are to contain no items on the USSS prohibited items list.
• Material Handling is billed by the hundredweight, or per CWT, with a 2 CWT minimum.
• When computing material handling costs, remember to round up to the next hundred pounds. 
• Each delivery to the dock constitutes a shipment, and is billed accordingly.
• Shipments received without weight tickets will be weighed and charged special handling rates.
• Special handling rates also apply to shipments requiring additional or double handling, including pad-wrapped, unskidded and double-stacked shipments; side-door, constricted-space and/or ground-level unloading, and oversized crates.
• Advance shipments received after Monday, December 5 at 4:00 PM may be subject to a late-to-warehouse and/or truck-&-driver fee to move late-received materials to the event site.
• “Total” cost is an estimate.  Billing will be based upon the actual weight of each shipment.
• Any freight received at the Advance Warehouse or Direct to Show Site will be subject to 100% of Material Handling Fees outlined in this manual.

Summit Media Logistics Team
SummitMedia@state.gov 

General Questions
SummitMediaServices@hargroveinc.com
240.726.3074

Cabling / Electrical Questions
SummitTechnical@hargroveinc.com 
210.896.9109